How to Prepare for Outsourcing Software Development?

Outsourcing software development is a good and proven way to build business applications. Instead of creating and maintaining within your structures a department of IT specialists, programmers, project managers, interface designers, user experience specialists, and customer journey specialists, you can order a software development service.

When choosing an outsource software development company, what aspects should you pay attention to? What are the advantages and disadvantages of outsourcing developers? You will read more about this later in this article.


What is software development outsourcing?

Let’s start with some key facts. It is estimated that the total value of the outsourcing industry will reach US$405.6 billion by 2027. According to experts, global IT spending increased by 4% in 2021. 2022 promises to be equally optimistic.

Everything indicates that the boost in IT spending will also be accompanied by an increase in outsourcing, including software development. IDC estimates that by 2023 the IT industry will reach revenues of USD 5 trillion, which translates into a 4.2% growth.

In this context, it is worthwhile to know what software development outsourcing is. It can be characterized as commissioning the creation of various software solutions to a third party. In practice, this means that companies, instead of creating their in house team of specialists, hire external programmers and entrust them with specific projects or tasks to be performed.

Thus, software outsourcing can be both short-term and long-term. Depending on your needs, you can opt for offshore, onshore or nearshore. Of course, it all depends on the subject of the assignment, your business goals, budget and the project’s complexity.

software outsourcing services


Questions to ask when outsourcing software development


1.    Project specialization

When looking for an outsourcing company for software development project, it is essential to pay attention to the size and scope of their projects. Most software development companies tend to have particular specializations. Some may primarily undertake multi-year projects, while others specialize in developing applications for highly regulated sectors, such as finance.

For example, Stratoflow specializes in realizing software outsourcing projects for finance, travel, eCommerce, healthcare and Industry 4.0.

Read also: How to Choose a Software Development Company [CHECKLIST]


2.    Working environment

Equally important in selecting a software outsourcing provider is the working environment.

Ask your potential business partner how large an outsourced team they can delegate to work with you. Also significant are the experience and skills of individual people and their communication skills. This significantly affects the quality of work and its effects.

In Stratoflow, software developers are Java experts with many years of experience. They work in English daily, so they have no problems contacting foreign clients. The sense of responsibility for work and the proactive approach makes the work environment created in Stratoflow conducive to creating innovative digital products that respond to real customer needs.

software outsourcing company


3.    Experience    

When looking for a company to outsource your software development, it’s worth seeking out outsourcing partner with experience in similar projects. This applies to both the industry and the functionality planned for implementation.

Verifying portfolios and case studies allow you to look at the IT products the team has worked on and verify the features and solutions used. If the software development company has experience in your industry, the outsourcing team will understand your product better and be able to implement better solutions. For example, at Stratoflow, we provide our clients with case studies that describe the exact problem, solution and results.


Read also: Are Java developers in demand?


Among the key benefits are:

  • increased efficiency – outsourced software development services are delivered on time, according to the client’s guidelines;
  • access to knowledge – companies interested in software development often do not have internal resources to handle projects or know-how. This is especially important now when there is a high turnover of IT staff on the market – the necessity to recruit people makes software development postponed;
  • business flexibility – outsourcing software development gives most of the flexibility. By delegating work to specialists, the company can concentrate on its priority activities;
  • cost reduction – immediate access to specialized staff means that they can start working on your It product without any downtime. In this way, it gets to market faster, and you gain the profit;
  • no limitations – The ability to use international providers means that you can decide on the software development outsourcing model (offshore, onshore or nearshore) based on your project needs and budget.

software outsourcing companies


How do you outsource a software project?

Outsourcing software design is a process.

The first step ‒ is to choose a partner. We have already described what criteria should be taken into account when choosing a subcontractor. Make sure that both parties are equally committed to how the project will be developed.

Ensure they have the technical expertise and successful outsourcing process. Agree on deadlines, scope of work, and also discuss financial issues. Don’t forget to check out the partner ‒ find out the reviews and reputation of others in the industry.

The second step ‒ is to set clear and measurable goals. This way, when outsourcing software development, you can easily verify work progress.

It is also good to conduct periodic evaluations to ascertain the progress and make necessary adjustments before investing too many resources.

The third step ‒ take care of communication. When outsourcing software development, choosing a partner whose team members are available during your business hours makes sense. This way, you will avoid downtime.

In addition, knowing foreign languages, your preferred tech stack, project management tools, and project terminology convergent with a given industry is also essential. Thanks to this, your employees and people from the partner company will communicate without problems.

The last step ‒ verify work and scale. In the software development outsourcing industry, you will often come across the opinion that software is never completed 100%. There is much truth in this, as technological changes often force system updates and upgrades.

At Stratoflow, we develop IT software systems in Java with high performance and scalability. Due to this, our systems can process vast amounts of data in a very short time. With our service, your business is not slowed down, and notably, we provide a maintenance plan according to your needs.

software development outsourcing models


What are the advantages and disadvantages of outsourcing?

Outsourcing IT services should always be considered in the context of opportunities and threats. In the case of software development outsourcing, the key benefits include:

  • quick access to specialized staff and know-how,
  • lack of necessity to create workplaces dedicated to the project,
  • cost-effectiveness – no need to increase the number of employees or purchase specialized software,
  • faster delivery of the product to the market,
  • possibility to choose dedicated team experienced in implementing similar projects,
  • relatively easy verification of the subcontractor’s reliability.

Factors standing against software development outsourcing companies:

  • lack of total control over the software development process,
  • cultural differences,
  • time zone differences,
  • the issue of keeping information confidential.

How to prepare for software development outsourcing?

If you’ve decided to outsource IT services, you probably wonder how to prepare for the collaboration with software development outsourcing company. Outsourcing is a business investment, so having a clear plan and strategy is paramount.


Stratoflow specialises in building high-performance software solutions and system integrations for various sectors like Finance, Travel, E-commerce, Retail, Healthcare or Industry 4.0. Get to know us!


For a project to be successful, you need to define the exact business objectives to be achieved by outsourcing at the outset. Teamwork is important from the very beginning ‒ so that you can present your needs and so that your partner understands them well.

By outsourcing software development to an experienced company, you can draw knowledge from them from the very first meetings, which sometimes gives you a completely new view of the project and possible solutions. Be thorough while doing so, and make a list of the elements you want to delegate.

Also, determine your budget carefully. This will also help you choose individual employees in terms of their experience (the more advanced, the more expensive the outsourcing) and the types of technology and hardware you can use.

Keep in mind to prepare your project documentation. A detailed requirements specification serves as a map of the developed product. In addition, such a document serves as a reference during software development and makes it easier to verify progress.


Software development outsourcing partner – choose the best one!

Outsourcing software development company is a complex project. However, with the right partner with extensive experience and specialized staff, good communication and clear business objectives, you can achieve the best results in the shortest possible time and reasonable budget.

If you are looking for an outsourced software development team, contact us. We do not doubt that your idea also deserves success!


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They have a very good company culture of their own, which gives them a real edge compared to other providers.


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