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Advantage Through Digitalization: The Best Software for Real Estate Brokers

Are you struggling with property management and looking for a way to streamline your operations?

Digitalization offers a powerful solution that can transform the way real estate agents manage their businesses. In this article, we explore the best software options available, how to choose the right one, and the benefits of a customized approach.

Discover how using real estate software solutions can give you a competitive edge in the marketplace and improve your overall efficiency.

Building a real estate application or extending your development team?

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Why You Need Real Estate Brokerage Software

Real estate brokerage software is essential for today’s brokers looking to streamline their operations and stay competitive all while fuelling the ongoing digital transformation in the real estate industry.

Why spend countless hours manually managing client relationships, tracking property listings, and processing financial transactions?

This software automates and simplifies these time-consuming tasks.

Depending on what type of system are we talking about they can offer features such as real-time data updates, automated document generation, and integrated communication tools.

These features help agents provide better service by being more responsive and organized.

Five Key Types Of Real Estate Software Every Brokerage Company Needs

There are many benefits to real estate brokerage software, but it’s important to understand the different types available to get the most out of these tools.

Each type of software solution is designed to address specific needs within the industry, from managing client relationships to streamlining financial operations.

In this section, we’ll explore five key types of brokerage software solutions that are changing the real estate landscape, helping brokers increase efficiency, improve customer service, and boost their overall performance.

real estate industry

Property Management Software

If your brokerage manages rental properties, you’ll need property management software.

Think of property management software as your digital landlord, streamlining every aspect of managing rental properties.

Do you find it cumbersome to schedule tenants in different locations or spend a lot of time on day-to-day document management, including creating leases and agreements?

That’s where a property management system can help!

A property management system allows you to efficiently list vacancies, screen prospective tenants with features such as credit checks and background reports, and manage applications and online leases.

It also automates tasks such as collecting rent online, sending late payment reminders, and tracking real estate maintenance requests.

Property management software also facilitates communication with vendors and generates reports on everything from income and expenses to vacancy rates.

By automating these tasks and ensuring efficient property management, this software frees up valuable time and resources for brokerages to focus on core business activities.

Now, let’s take a look at one of the most exciting and promising property management tools out there.

Openkoda Property Management Software

Openkoda property management software stands out as an essential tool for real estate agents, combining robust features, high customizability and significant value to streamline property management processes.

Built on an open source foundation, Openkoda property management software offers unparalleled flexibility, allowing brokers to tailor the software to their specific needs, ensuring a perfect fit for diverse operational requirements.

entire brokerage

Openkoda is designed to improve operational efficiency, financial management, and tenant relations for real estate companies of all sizes.

The platform includes a comprehensive tenant screening process that uses detailed questionnaires and background checks to minimize risks such as unpaid rent and property damage.

agent management

Openkoda’s open-source platform is highly customizable, allowing real estate agents to tailor the software to their specific needs. This customization includes modifying user interfaces, adding custom workflows, and implementing unique business logic.

Think of it as a blend of off-the-shelf solutions and custom software development.

By choosing this approach, a real estate broker can get their own software system that is perfectly tailored to their needs.

They will also retain full ownership of their software and will be able to do whatever they want with it in the future – a key aspect that many young companies tend to overlook and that becomes extremely important later down the line.

So what do you get out of the box?

The key features of Openkoda’s property management software template include:

  • Tenant Screening: Implements a comprehensive tenant screening process with detailed questionnaires and background checks to assess the reliability of prospective tenants, reducing the risk of unpaid rent and property damage​.
  • Custom Dashboard: Provides a personalized dashboard that offers real-time updates on rent payment statuses, maintenance requests, and other critical operations, improving property oversight and management efficiency​.
  • Price Recommendation Tool: Uses AI and machine learning to analyze property values and recommend competitive rental rates quickly based on reliable data and market comparisons making selling properties more efficient
  • Agent Management: Tools for managing real estate agents, including tracking their activities, performance metrics, and facilitating communication between agents and property managers​
  • Automated Document Generation: Automates the creation of essential documents such as leases, invoices, and receipts, significantly reducing manual effort and improving document accuracy and speed​
  • AI Messaging: An real estate AI-powered messaging system that helps maintain up-to-date communication with contractors and tenants, aiding in the management of messages and expenses through a unified dashboard

By building on top of this foundation, the development time and cost can be cut by 65% compared to the traditional approach.

duplicate data entry real estate software

Openkoda Property Management Software is a powerful, flexible, and highly customizable solution designed to meet the diverse needs of real estate brokers.

Openkoda is a ready-made real estate tool available today! Do you want to see its capabilities in action?

Schedule your own free demo today!

Personalized Property Search Engine

In a world of information overload, a personalized real estate search engine enables brokerages to cut through the noise and deliver a superior customer experience.

This innovative technology goes beyond traditional search functionality.

Imagine a search engine that understands a client’s desire for a sunlit home office and prioritizes properties with plenty of natural light, or tailors results to a client’s budget and preferred neighborhood amenities.

We’ve seen systems like this in e-commerce, but now they’re starting to appear in real estate.

For a real estate business, this means a significant increase in speed and accuracy, saving both agents and clients valuable time.

In addition, personalized recommendations go beyond basic filters like price and location.

They take into account user behavior, past searches, and preferences to suggest properties that customers may not have initially considered but are likely to like.

For agents, this means higher customer satisfaction, more efficient operations, and, ultimately, increased sales. In a competitive marketplace, such an advanced tool can set a brokerage apart and ensure that it provides exceptional, customized service to each client.

In order to achieve the best efficiency and fit for a company’s specific needs, it is critical to work with custom software development companies that have prior experience in developing such systems.

These experts understand the nuances of real estate data and the intricacies of personalized recommendation algorithms, ensuring that the final product is not only powerful, but also seamlessly integrates into the brokerage’s existing workflow and acts as a true lead generation platform.

office software

Customer Relationship Management (CRM) Software

For real estate brokerages, maintaining strong customer relationships is paramount.

Customer relationship management (CRM) software serves as a central hub for all customer interactions, meticulously tracking every touchpoint.

From the moment a lead expresses interest, CRM logs their details, tracks their interactions with your website or marketing materials, and helps you categorize them based on their needs and stage of the buying journey.

This comprehensive data allows for targeted outreach and personalized communications that foster stronger relationships and ultimately lead to more conversions.

So what are the most popular options for real estate CRM software?

Let’s take a quick look at three of the most popular systems.


Imagine a lead generation powerhouse designed specifically for real estate.

LionDesk is a comprehensive CRM real estate software platform that does just that.

It allows brokerages to automate email and social media marketing campaigns, strategically nurture leads, and convert website visitors into potential clients.

LionDesk goes beyond basic contact management by providing powerful lead capture tools. This allows for a seamless transition of website visitors into your CRM, ensuring that no potential customer slips through the cracks.

Wise Agent

Ease of use and affordability are the hallmarks of Wise Agent, a real estate brokerage software CRM solution especially suited for organizations seeking an easy-to-use platform for client and team management.

Wise Agent prioritizes strong contact management, allowing agents to build detailed client profiles and meticulously track all client activity within the CRM.

This fosters stronger client relationships and personalized interactions.

Real Geeks CRM

For brokerages that operate as teams, Real Geeks CRM offers a solution specifically designed to facilitate collaboration and communication between agents and the real estate back office.

Shared team calendars and task management features ensure that everyone is on the same page and working towards common goals.

Real Geeks optimizes team efficiency by providing automated lead distribution and assignment capabilities. This ensures that leads are distributed fairly and efficiently among agents.

back office software

Transaction Management Software

Imagine having a dedicated project manager for every real estate transaction.

Transaction management software fulfills this role by centralizing all the paperwork, deadlines, and communications involved in a transaction. This software allows real estate agents to upload and track essential documents such as contracts, disclosures, and inspections.

Automated deadline reminders keep deals moving forward, while task assignment features ensure clear accountability among agents, lenders, appraisers, and other involved parties.

marketing software

Secure document sharing and collaboration features further streamline communication and ensure everyone is on the same page.

Transaction management software helps facilitate a smooth and efficient closing process, minimizing the risk of errors, missed deadlines, and communication breakdowns, ultimately leading to faster deals and a more positive customer experience.


SkySlope is a transaction management software solution designed to streamline the real estate transaction process from contract initiation to closing.

It offers several key features, including broker compliance and review, personalized setup facilitated by an activation team, secure backup, digital footprint tracking, digital signatures, and email and text message tracking.

The software streamlines the review process with customized checklists, ensures real-time compliance tracking, fully integrates with forms and e-signatures, provides broker analytics, and offers various integrations with tools such as zipLogix, Emphasys Software, and Google Calendar.

[Read also: What is a Building Management System and Why You Need One?]

Accounting Software

Sound financial management is essential for any successful business, and real estate brokerages are no exception.

Accounting software provides a robust system for tracking income and expenses from various sources, such as commissions, property management fees, and more.

It facilitates the creation of invoices for services rendered, tracks payments received, and manages payroll for employees and contractors. In addition, accounting software allows you to reconcile bank statements and generate comprehensive financial reports for tax purposes.

Some real estate-specific accounting software solutions offer features such as tracking escrow accounts and managing tenant deposits.

By ensuring accurate and efficient financial management, accounting software enables brokerages to maintain tax compliance, gain a clear understanding of their financial health, and make informed business decisions for future growth.

And just like before, let’s take a quick look at an example of reliable accounting software tailored for real estate brokerage companies.

national association

RealtySoft Accounting Software

RealtySoft real estate tech company provides real estate brokerages with a comprehensive accounting software solution designed to streamline financial management.

It goes beyond basic accounting by offering features specifically tailored to the real estate industry.

Here are the key features and benefits of RealtySoft:

  • Effortless income and expense tracking: Track income from commissions, property management fees, and other sources.
  • Streamlined invoice generation and payment processing: Generate professional invoices for services rendered and track payments received efficiently.
  • Payroll management: Manage payroll for employees and contractors, ensuring timely payments and accurate tax calculations.
  • Automatic bank reconciliation: Reconcile bank statements effortlessly, saving valuable time and minimizing errors.

[Read also : Top 8 HOA Management Software Solutions: A Comprehensive 2024 Guide]

How to Choose the Best Software for Your Real Estate Brokerage

Choosing the right software for your real estate brokerage is a crucial decision that can significantly impact your business operations and efficiency.

Here are some actionable tips to help brokers and real estate professionals select the best software solution:

Step 1: Assess Your Needs

transaction coordinator

Start by listing the specific challenges your brokerage faces.

Are you struggling with client management, financial tracking, or property listings?

Understanding your primary pain points will help you select software that addresses those issues.

Next, determine what you want to accomplish with your new software. It could be to improve client communication, streamline transactions, or enhance data analysis capabilities.

Step 2: Evaluate Key Features

agent productivity

Evaluating the key features of real estate software is essential.

For each type of software, there are different key functionalities and features to consider. Here is a quick overview:

  • Real Estate Client Relationship Management (CRM): Look for software with robust CRM capabilities. This should include contact management, automated follow-ups, and customer interaction tracking.
  • Transaction Management: Ensure the software can handle all aspects of transactions, from initial offers to closing. Features like e-signatures and document storage are crucial.
  • Property Management Tools: Check if the software offers tools such as maintenance request tracking, tenant portals, and lease management. These features help in managing properties efficiently and improving tenant satisfaction.
  • Reporting and Analytics: Opt for software that provides comprehensive reporting and analytics to help you make data-driven decisions.

[Read also: Best Real Estate ERP Software Solutions On The Market in 2024]

Step 3: Consider Integration and Scalability

recruit agents

Considering integration and scalability is another critical step.

Make sure that the new software can easily integrate with your existing tools and systems, such as email, calendaring, and accounting software.

Software with robust APIs allows for easier customization and integration with other applications you may use.

It is also important to choose software that can grow with your business and handle an increasing number of users, clients, and transactions without compromising performance. Look for systems that support multi-tenant database architectures.

Step 4: Cost and Budget

transaction management software

Cost and budget considerations are equally important when selecting real estate brokerage software.

Custom software development can be a significant investment, requiring extensive resources and time. However, using templates available in rapid software development platforms can dramatically reduce these costs.

By using pre-built templates that can be customized to meet your specific needs, you can reduce development costs by up to 65%.

These templates provide a solid foundation for faster implementation and scalability, while maintaining the flexibility to adapt to your unique business needs.

Step 5: Vendor Reputation

market leader

The reputation of the seller should not be overlooked.

Research vendors by looking for reviews and testimonials from other real estate professionals. Check the vendor’s track record for reliability and customer satisfaction to ensure you are investing in a trustworthy solution.

Taking advantage of free trials or demos can also be beneficial, allowing you to test the software’s functionality and ease of use before making a commitment.

[Read also: Future of Real Estate: Space as a Service Model]

Going For a Bespoke Approach

But what if you want performance and scalability unmatched by any other SaaS product on the market?

Or a feature set that is perfectly tailored to your business scenario?

Then customized software is the way to go.

Choosing a custom approach to real estate software can offer significant benefits to real estate agents.

Custom software solutions are tailored to the specific needs of your business, ensuring that every feature and functionality is perfectly aligned with your operations.

This customization allows for a more streamlined workflow, greater efficiency, and an improved user experience that off-the-shelf solutions may not provide.

Stratoflow’s developers are experts at creating custom software solutions that prioritize scalability and performance. By leveraging the Openkoda platform, they can deliver high-quality software products faster and more efficiently than ever before.

transaction coordinators

At Stratoflow, we leverage Openkoda to deliver custom real estate software solutions faster and more efficiently.

Openkoda’s pre-built templates and AI-driven customization capabilities reduce development time and costs, allowing us to focus on what really matters – adding unique value to your project.

Our key value lies in combining high technical expertise with a flexible approach, enabling us to adjust project requirements dynamically and ensure our solutions are both scalable and adaptable to evolving business demands.

Our process encompasses comprehensive requirement analysis, followed by meticulous planning, rapid development, thorough testing, and seamless deployment.

This agile methodology not only accelerates time-to-market but also ensures flexibility, scalability, and customization, enabling our solutions to grow with our clients’ evolving business landscapes.

Do you want to see what our development team can do for your real estate business?

Check out our services in the link below:

Custom software for your real estate business

If you’re interested in exploring how custom real estate software development can transform your real estate business, contact us to discuss your project needs and goals.

Let our proptech expertise help you achieve unmatched performance in your market!

We are Stratoflow, a custom software development company. We firmly believe that software craftsmanship, collaboration and effective communication is key in delivering complex software projects. This allows us to build advanced high-performance Java applications capable of processing vast amounts of data in a short time. We also provide our clients with an option to outsource and hire Java developers to extend their teams with experienced professionals. As a result, our Java software development services contribute to our clients’ business growth. We specialize in travel software, ecommerce software, and fintech software development. In addition, we are taking low-code to a new level with our Open-Source Low-Code Platform.

Building a real estate application or extending your development team?

🚀 We're here to assist you in accelerating and scaling your business. Send us your inquiry, and we'll schedule a free estimation call.

Estimate your project


The developed software product was built from scratch with solid quality. We have had a long-term engagement with Stratoflow for nearly 10 years. We look at them as partners, rather than contractors. I'm impressed by their team culture and cross-team support.

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CTO, Legerity Financials

Stratoflow was a great partner, challenging as well as supporting our customer projects for the best outcome. They have a great pool of talent within the business - all very capability technologists, as well as being business-savvy and suitable for consultancy engagements.

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The bespoke metal exchange platform works great, it is easily accessible and richly functional. Stratoflow managed deadlines capably, meticulously documented their progress, and delivered a complex project at an affordable cost.

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Vice Chairman, Supervisory Board

We are very pleased with our partnership with Stratoflow and, as we continue to grow, we expect to increase the numbers of developers that work with us on our projects. They have proven to be very skilled and flexible. They're extremely reliable, and they have a very good company culture of their own, which gives them a real edge compared to other providers that serve more as production shops rather than thought partners and creative problem solvers.

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Founder & Managing Director, Tier 2 Consulting

Stratoflow successfully customized the system according to the specific functionalities and without bugs reported. The team was commended for their adaptability in the work process and for their responsiveness.

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Tech PM, Digital Agency

The features implemented have received overwhelmingly positive feedback from end-users. Stratoflow has an incredible technical expertise and a high degree of flexibility when it comes to changing project requirements.

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Chief Technology Officer, Legerity

They have impressively good knowledge of AI issues. Very responsive to any amendments and findings. Very good communication. We received a finished project which could be implemented into production shortly after testing.

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Circular Fashion Company

They provided superb service with seamless communication and a highly professional, technical approach. The team displays impressive technical expertise and are willing to share information and engage in constructive feedback.

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Operations Manager, Otwarte Klatki (part of Anima International)

They're very skilled technically and are also able to see the bigger picture. Stratoflow can actually think about solutions, not just the technical task at hand, which they've been assigned.

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Founder & CEO, My Nametags

Travel sector rebound after the pandemic is complete. We have fantastic global coverage of travel data distribution due to mutual agreements and data exchange between aggregators. Competition for the best price of limited resources degradates margins.

How to win? Provide personalized experience and build your own products in the front-office. The missing bits: a traveller golden record collecting past activities and a AI/ML recommendation technology.

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CEO at Stratoflow