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More listing responses with pricing recommendations

Automate Property Management

Effortlessly manage your properties with our platform. Improve communication with clients and tenants. Automate interactions, listings, notifications and emails.

Save Hours with Reporting AI

Monitor your business in real time and streamline administration. Create detailed reports in seconds with your own natural language prompts.

Tailored to Your Real Estate Business Needs

The platform is built for fast data processing and customized to your unique business needs. Escape vendor lock-ins, enjoy ownership, pay once, get unlimited users.

Property Management Software Made For:

Property Managers and Landlords

With our Property Management Software, you can access customizable and scalable solutions. Use AI to create reports in seconds and automate various property management tasks such as rent payments, maintenance requests, tenant screening, and more. Build custom dashboard for tracking rent and expenses, communicating with tenants, generating invoices, and managing leases. Make sure your real estate business is on the right track.

Real Estate Investors

You can use dedicated software based on the Openkoda platform, designed for streamlined property management, financial tracking, tenant communication, market analysis, task automation, and providing investment management reports. The aim is to increase efficiency and profitability, especially for real estate investors managing commercial properties.

Real Estate Companies

Our software offers a customizable system designed for property and rental management companies at any stage of business growth. At any time, you can add to the system features for rent collection, listing, maintenance requests and tenant screening, along with our AI Reporting Tool for simplified financial and operational analysis.

HOA, POA, COA managers

Openkoda is a solid application foundation that can be easily extended with management features such as: collecting fees, streamlining resident communications, and tracking compliance. You can always add new tools for scheduling events, managing maintenance, contractors, and community rules.

Our Clients Say

The bespoke metal exchange platform works great, it is easily accessible and richly functional. Stratoflow managed deadlines capably, meticulously documented their progress, and delivered a complex project at an affordable cost.

destination management company
Bartlomiej Knichnicki
Vice Chairman, Supervisory Board

The features implemented have received overwhelmingly positive feedback from end-users. Stratoflow has an incredible technical expertise and a high degree of flexibility when it comes to changing project requirements.

Adam Hill
Chief Technology Officer, Legerity

Stratoflow delivered the website successfully within the timeframe and budget. They assured that the output met the set requirements. Overall, the team's performance was excellent and recommended for their exceptional technical business expertise. They've been able to deliver all of their work on time and within budget, which has been very impressive.

Lars Andersen
Founder & CEO, My Nametags

Manage Various Real Estate Businesses

free property management software

Residential, rental & commercial properties 

rent lease creation

HOA, POA, COA 

real estate property management

Co-renting & co-living spaces

financial transactions

Investment management

tenant details

Student housing

efficient management

Construction management

Property Management with Fully Customizable Features

  • Customized dashboard: Manage rent, expenses, messages, issues and documents all in one place. Customize your dashboard, send and receive reminders, and make sure you never miss an important date. This dashboard helps you manage a variety of property management tasks, including rent payments, maintenance requests, and tenant communication.
  • Listing management: Make it easier to advertise and update listings across multiple platforms.
  • Automatic rent collection: Simplify the payment process and minimize late payments by utilizing online rent collection, a key feature for efficiently managing rental properties.
  • Maintenance management: Organize and track repair requests and routine maintenance
  • Tenant screening and questionnaire: Automate the way you find reliable tenants.
property managers
  • Reporting AI Tool: manage your business with easier, faster, AI-driven reporting. Write your prompt in natural language and generate reports in seconds. The Reporting AI can also help you automate various property management tasks, making your operations more efficient.
  • Smart notifications: automate communication and management. Create custom notifications to automatically send them to email, Slack, or other communication tools you use every day in your organization.
  • Price recommendation tool: allows you to set the most accurate price based on reliable data and comparisons with similar properties in seconds.
  • Automatic document creator: streamlines your document management and saves you time on paperwork by generating invoices, receipts, or lease agreements within seconds.
computerized maintenance management system

Stratoflow delivered the website successfully within the timeframe and budget. They assured that the output met the set requirements. Overall, the team's performance was excellent and recommended for their exceptional technical business expertise. They've been able to deliver all of their work on time and within budget, which has been very impressive.

Lars Andersen
Founder & CEO, My Nametags

How to Streamline Your Property Management with the Right Software

Problem: I have difficulty keeping track of tenant payments and identifying which who is past due. I need a more efficient way to manage this process.

Solution: Custom dashboard

Create your personalized dashboard that provides real-time updates on rent payment status. Smart reminders will automatically send payment notification to tenants or business partners.

Problem: The day-to-day use of multiple systems and applications can often be unproductive. I rely on third-party systems and need to integrate them with this solution.

Solution: Integrate with necessary applications

Extend your property management platform by integrating it with multiple applications. Improve planning, streamline processes, enhance the customer experience, and gain insight through industry-specific tools. Easily integrate using external APIs, with APIs for your application automatically created in seconds.

Problem: Creating reports is time-consuming. I’m often not up to date on tenants who have past-due payments or my own overdue payments to suppliers. Also, I’m not familiar with SQL and have troubles getting the data I need.

Solution: Easy report-building with AI Reporting Tool

Create payment reports in seconds with the AI Reporting Tool. Describe your needs in your own words and language. The system instantly interprets your request, generates the SQL query, and creates the report you need. We ensure data security by sharing only the internal data model with the AI.

Problem: I often receive multiple emails regarding the same issue or maintenance request.

Solution: Maintenance management tool

Implement a maintenance management tool that allows tenants to see if an issue has already been reported. This ensures that you only receive one request per issue, streamlining communication and speeding up the resolution process.

Problem: My company is growing quickly, and we can’t predict all the functionalities we’ll need. As we explore different business directions, it’s hard to define our requirements in advance. I’m worried that making changes in the future will be slow or difficult. I need the ability to request new features anytime and receive updates quickly.

Solution: Customization for high-growth companies

Our platform is open to the future, providing independence and customization opportunities for high growth companies. You can use a “request a feature” button on our platform to describe your needs. What is more, our dynamic entities allow you to make data model changes in seconds.

Problem: I spend a lot of time on day-to-day document management, including recreating leases and agreements, and manually generating invoices for each service.

Solution: Automated document generation system

To streamline document management, implement an automated document generation system. This includes a one-click lease creator for pre-filled contracts and an automated tool for invoices and receipts based on service records. These tools save time, reduce errors, and improve the efficiency of all document processes.

Problem: As I manage multiple branches, I need a system that efficiently controls employee access and permissions. Each branch has different roles that require precise management of permissions to ensure security and operational efficiency.

Solution: Centralized management with multi-tenancy

Multi-tenancy allows you to manage multiple branches from only one platform. You can run multiple organizations within a single instance, define and restrict roles, and assign specific permissions to users to ensure efficient and secure branch management.

Problem: I have trouble scheduling tenants at different locations. It’s hard to keep track of these appointments.

Solution: Lease generator & e-signature

Send leases with a single click, with an option for e-signatures. This eliminates the need for face-to-face meetings, saves time, and simplifies the process of signing leases with tenants in different locations.

Problem: When I list a new property, I have to analyze rental rates in a specific area by consulting many different platforms. This process is time-consuming and inefficient.

Solution: Price recommendation tool

AI and ML based price recommendation tool is the answer to this problem. This tool allows you to quickly assess the value of a property based on reliable data and comparisons with similar properties in seconds.

Problem: It’s tough to keep track of short-term rentals across different booking platforms. Overbookings and scheduling mistakes are common.

Solution: Booking system

Implement a booking tool that includes a calendar that displays real-time occupancy and availability. This tool makes it easy the management of multiple listings across multiple platforms, ensuring a smooth workflow.

Problem: My priority is to rent properties to reliable tenants. I want to minimize risks such as property damage, unpaid rent, or additional legal expenses. I need to assess tenant reliability before signing a lease.

Solution: Tenant screening

Implement a pre-defined tenant questionnaire to gather critical information up front. Use a comprehensive tenant screening tool to gain detailed insights about prospective tenants.

Problem: I have difficulty keeping track of tenant payments and identifying which who is past due. I need a more efficient way to manage this process.

Solution: Custom dashboard

Create your personalized dashboard that provides real-time updates on rent payment status. Smart reminders will automatically send payment notification to tenants or business partners.

Problem: The day-to-day use of multiple systems and applications can often be unproductive. I rely on third-party systems and need to integrate them with this solution.

Solution: Integrate with necessary applications

Extend your property management platform by integrating it with multiple applications. Improve planning, streamline processes, enhance the customer experience, and gain insight through industry-specific tools. Easily integrate using external APIs, with APIs for your application automatically created in seconds.

Problem: Creating reports is time-consuming. I’m often not up to date on tenants who have past-due payments or my own overdue payments to suppliers. Also, I’m not familiar with SQL and have troubles getting the data I need.

Solution: Easy report-building with AI Reporting Tool

Create payment reports in seconds with the AI Reporting Tool. Describe your needs in your own words and language. The system instantly interprets your request, generates the SQL query, and creates the report you need. We ensure data security by sharing only the internal data model with the AI.

Problem: I often receive multiple emails regarding the same issue or maintenance request.

Solution: Maintenance management tool

Implement a maintenance management tool that allows tenants to see if an issue has already been reported. This ensures that you only receive one request per issue, streamlining communication and speeding up the resolution process.

Problem: My company is growing quickly, and we can’t predict all the functionalities we’ll need. As we explore different business directions, it’s hard to define our requirements in advance. I’m worried that making changes in the future will be slow or difficult. I need the ability to request new features anytime and receive updates quickly.

Solution: Customization for high-growth companies

Our platform is open to the future, providing independence and customization opportunities for high growth companies. You can use a “request a feature” button on our platform to describe your needs. What is more, our dynamic entities allow you to make data model changes in seconds.

Problem: I spend a lot of time on day-to-day document management, including recreating leases and agreements, and manually generating invoices for each service.

Solution: Automated document generation system

To streamline document management, implement an automated document generation system. This includes a one-click lease creator for pre-filled contracts and an automated tool for invoices and receipts based on service records. These tools save time, reduce errors, and improve the efficiency of all document processes.

Problem: As I manage multiple branches, I need a system that efficiently controls employee access and permissions. Each branch has different roles that require precise management of permissions to ensure security and operational efficiency.

Solution: Centralized management with multi-tenancy

Multi-tenancy allows you to manage multiple branches from only one platform. You can run multiple organizations within a single instance, define and restrict roles, and assign specific permissions to users to ensure efficient and secure branch management.

Problem: I have trouble scheduling tenants at different locations. It’s hard to keep track of these appointments.

Solution: Lease generator & e-signature

Send leases with a single click, with an option for e-signatures. This eliminates the need for face-to-face meetings, saves time, and simplifies the process of signing leases with tenants in different locations.

Problem: When I list a new property, I have to analyze rental rates in a specific area by consulting many different platforms. This process is time-consuming and inefficient.

Solution: Price recommendation tool

AI and ML based price recommendation tool is the answer to this problem. This tool allows you to quickly assess the value of a property based on reliable data and comparisons with similar properties in seconds.

Problem: It’s tough to keep track of short-term rentals across different booking platforms. Overbookings and scheduling mistakes are common.

Solution: Booking system

Implement a booking tool that includes a calendar that displays real-time occupancy and availability. This tool makes it easy the management of multiple listings across multiple platforms, ensuring a smooth workflow.

Problem: My priority is to rent properties to reliable tenants. I want to minimize risks such as property damage, unpaid rent, or additional legal expenses. I need to assess tenant reliability before signing a lease.

Solution: Tenant screening

Implement a pre-defined tenant questionnaire to gather critical information up front. Use a comprehensive tenant screening tool to gain detailed insights about prospective tenants.

free property management software
View all case studies

Insurance Policy Software Features

  • App Configurations: Manage email settings, roles, privileges, and HTML templates.
  • Audit Screen: Track changes to data for accountability.
  • System Logs: Review logs for activity insights and troubleshooting.
  • System Health: Get a quick overview of system performance and status.
  • Backups: Embedded database backup routines
  • Import and export: Export components from current app and easily import them into another Openkoda Core instance
  • Job Requests: Schedule jobs to be performed in time intervals Process jobs with event listeners
  • Invite users to the organization
  • Set roles globally and within the organization context
  • Access user profile settings
  • Spoof user (available in admin mode)
  • Roles and Privileges:
    • Create global or organization-specific roles
    • Assign privileges from a list to each role
  • Separate organization data
  • Implement security rules for data access
  • Customize your own dashboard
  • Assign organizational roles, such as member or admin, to users.
  • Multiple Multi-tenancy deployment:
    • Single Database / Single Schema
    • Single Database / Many Schemas
    • Multiple Databases / Many Schemas
  • Manage file overview
  • Resize images
  • Set files to public access
  • CMS:
    • Modify HTML templates
    • Edit draft versions of resources
    • Introduce new public resources
  • AI Reporting Tool
  • Data management
  • Document management
  • Automatic document creator (e.g. invoices, leases, receipts)
  • Tenant screening and questionnaire
  • Availability and occupancy report
  • Interactive map with properties
  • Machine learning recommendations for business
  • Lead activity monitoring
  • eSignature integration
  • Price Analysis Tool
  • Pre-defined payment methods
  • Automatic rent collection
  • Real-time rent tracking
  • Create database table, CRUD functionality, form, and overview with no need of re-compilation
  • Reporting AI (to be available in June, now in development preview)
  • Use natural language to query your Openkoda database and create reporting templates.

🔄 Job Requests

Schedule jobs to be performed in time intervals Process jobs with event listeners

🔔 Notifications

Synchronize your application with notifications channels: Email Slack Jira GitHub Trello Basecamp

✉️ Email Sender

Customize email templates via CMS Schedule emails

🔊 Event Listeners

Respond to application events (e.g., user creation, login, application start) with built-in Openkoda handlers (e.g., messaging, push notifications).

Benefits of Property Management System

Build Your Business Application Faster

Property Management Software is built on an Openkoda‘s open-source template, offering unparalleled flexibility in customization. This platform allows you to extend, modify and tailor your application to meet your unique needs at any stage of your business growth.

real estate agents

Extend as You Want

Our Property Management Software offers seamless integration with third-party systems and custom functionality. You can instantly create personalized dashboards, widgets, and functions. You can effortlessly add or modify entities in your data model in seconds. Tailor your system to meet your unique needs with ease.

real estate pms system

No Vendor Lock-Ins

Our applications free you from vendor lock-in. You have the freedom to seamlessly integrate your preferred tools and technologies. Your choices remain yours, allowing you to optimize your workflow without limitations. You own the code and have the power to customize the tool to fit your needs and add any functionality you need.

rent payments

FAQ

Can resident login into the system?

Yes, all residents are able to log in as one of the user types. Residents can view documents, check payments due, and report work orders through the system, improving communication and operational efficiency.

What is property management software?

Property management software is a comprehensive tool designed to help landlords, real estate professionals, and property managers efficiently oversee their properties.

This software not only includes all the basic property management tools needed for real estate property management but also caters to a wide range of users from individual landlords to corporations with large residential portfolios. Features such as tenant screening, lease management, messaging, rent collection, centralized dashboard, maintenance scheduling, and financial reporting are essential for running a property management business of any size.

Systems like Openkoda (open-source property management system) further enhance these capabilities by incorporating AI technologies, streamlining operations for real estate property management, and providing a customizable and scalable solution that grows with your business.

Specifically, residential, commercial and rental property management software like Openkoda optimizes and simplifies back-office operations, finances, and tenant communication, making it an indispensable tool for managing day-to-day business operations of rental properties.

openkoda property management system

What is cloud-based property management software?

Cloud-based property management software is hosted on remote servers and accessed via the Internet, rather than being installed on local computers or servers. This type of cloud based software offers several benefits:

  • Accessibility: It can be accessed from anywhere at any time, as long as there is an Internet connection, which is ideal for property managers who need to work remotely or from multiple locations.
  • Scalability: Cloud solutions are typically easier to scale up or down based on the needs of the business, making it easy to add properties or features.
  • Cost-effectiveness: Most cloud-based systems operate on a subscription model that often includes updates, maintenance, and technical support, reducing the need for in-house IT infrastructure and personnel.
  • Data security: Data is often more secure in cloud-based systems, which offer professional backups and security measures to protect sensitive information.

These systems are especially useful for property management, offering seamless updates, backups, and integrations that improve operational efficiency and data management.

Why choose Openkoda for my property management software?

Choosing our software as your property management software offers several benefits:

  • Customizability: the platform is highly customizable, allowing it to adapt to your specific business needs without vendor lock-in.
  • Scalability: As your property management needs grow, it can be expanded with new features and capabilities.
  • Ownership: You retain complete ownership of your data and the software itself, providing more control than proprietary solutions.

What is the best property management software?

The best property management software depends on your specific needs and the size of your business. For a customizable, scalable, and owner-controlled solution, our solution stands out, especially for those who prefer open-source solutions that can be adapted over time.

How much does property management software cost?

Our real estate property management software is based on open-source software and can be used for free. Costs may arise if you require custom features or extensions, which are handled by partnering with one of Openkoda’s partners to tailor the system to your needs.

More Insight on Real Estate Software

Consult your project

Submit the form to discuss your project and our software development, team augmentation and consultancy services. Our clients are located in the US, the UK, and Western Europe.

or call us: +1 415 340 8020 (US) or +44 20 3322 8684 (UK)

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What happens next?

  1. Initial Request
    When you submit your request, we will immediately confirm it and analyze your initial questions and project scope.
  2. Discovery Call
    We schedule a call at a convenient time to discuss your project requirements and goals, and answer any questions you may have.
  3. Expert Meeting
    This meeting focuses on detailed project analysis, strategy development, and technology selection.
  4. Proposal
    Based on the insights gained from our discussions, we will prepare a commercial proposal that includes the scope of work, timeline, and cost estimates.
  5. Contract
    The final step is to sign a contract that defines the terms of our relationship and the framework for successful project delivery.
Arkadiusz Drysch | CTO